We are pleased to welcome you to Fleximize Technologies Private Limited ("we," "our," or "us"). We are committed to protecting your privacy and safeguarding your personal information at Fleximize Technologies. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit and use our website, products, and services.

Our Objective

This Privacy Policy serves to provide you with a clear understanding of how we handle your personal information, which we collect from various sources. While our primary focus is on data collected through our website, Fleximize Technologies, and its subdomains, our commitment to privacy remains consistent across our organization for all personal data processing. Depending on your relationship with us and the purposes of data processing, we may provide additional customized privacy statements, which can be found below.

1. Personal Information We Collect and Use

1.1Personal Information We Process

We may collect the following categories of Personal Information

Information collected during your visits to our website, including your Internet Protocol (IP) address, demographics, your device's operating system, telemetry data, browser type, and information collected through cookies or similar tracking technologies. If you are a website visitor who browses our website without submitting additional data, this section is most relevant to your data processing.

• Personal and contact details, such as your name, title, email address, phone numbers, address, job title, company/organization, industry, location (city/country), LinkedIn profiles/URLs, or similar professional information.
• Login credentials, such as usernames and passwords, when you register for any of our services.
• Audio-visual information, including photographs or images captured and video recordings (if enabled), when participating in our events, webinars, etc.
• Queries, comments, or feedback submitted by you, including any correspondence you have with us.
• Preferences related to marketing communications, areas of interest, subscription details, and dietary preferences/allergies (in relation to events we may organize).

We may also collect specific data points based on the categories of data subjects and their relationship with us, as detailed in additional Privacy Statements for relevant data subject categories at the end of this Policy.

1.2 Sources of Personal Information

We collect the aforementioned Personal Information from various sources, including:

• Information you provide directly through our website forms, applications on our portals, or by contacting/emailing our official contacts.
• Information shared with Fleximize Technologies employees, such as our sales or marketing representatives.
• Information shared with or by Fleximize Technologies' affiliates.
• Information shared by the employers of visitors and contractors, where applicable.
• Information obtained from public websites and social media, including publicly accessible profiles.
• Information shared by our suppliers, vendors, and service providers.
• Information collected through cookies and similar tracking technologies deployed on our website (details available in the Cookie Policy).

Your privacy is important to us, and we are committed to protecting your personal information. If you have any questions or concerns, please don't hesitate to contact us.

1.3. How We Use Your Personal Information

We utilize your Personal Information for various purposes, including but not limited to:

• Improving Usability: To provide a seamless user experience, troubleshoot issues, and maintain the website.
• Understanding Website Usage: To gain insights into which parts of the website are visited most frequently and how they are used.
• Creating Login Credentials: When applicable, we create login credentials for your convenience.
• Identification: To recognize you as a registered user on our website.
• Communication: Facilitating communication with you, including responding to your queries and requests.
• Customized Content: To deliver tailored content that aligns with your preferences.
• Marketing and Sales: Enabling marketing and sales-related communications and activities.
• Access to Podcasts: Allowing access to podcasts available on our website.
• Participation in Ideathons: Understanding your interest in participating in ideathons or competitions.
• Competitions and Awards: If you participate in competitions or award ceremonies, we may publish your name and related details on the internet. The same applies to jury members and other associated individuals.
• Event Invitations: Sending invitations for events, seminars, and similar ceremonies, including marketing and promotional campaigns, which may involve social media promotions.
• Testimonials and Case Studies: Publishing testimonials and case studies.
• Lead Generation: Creating and maintaining leads in our Customer Relationship Management database.
• Data Analytics: Employing data analytics to enhance user experience, improve website performance, and achieve business objectives.
• Business Operations Optimization: Enhancing and optimizing our business operations, applications, systems, and processes, while ensuring information security and maintaining audit trails and records.
• Information Security: Protecting your data and Fleximize Technologies assets against security threats, unauthorized access, disclosure, alteration, or destruction.
• Compliance with Laws: Ensuring compliance with applicable laws, legal requirements, regulatory filings, record-keeping, and cooperating with government inspections. This includes protecting our legal rights and seeking remedies.
• Enhancing Website Experience: Deploying cookies or similar technologies to enhance your website experience. These technologies may serve different purposes, such as website operation, functionality enhancement, and understanding user interests. Our advertising partners may also collaborate with us in using these technologies on Fleximize Technologies and other sites.

1.4. Legal Basis for Processing

The processing of personal data is based on legal grounds established by privacy and data protection laws. We primarily rely on the following legal bases

• Contractual Necessity: We process your Personal Information when it is necessary for the performance of a contract, or to take pre-contractual steps at your request. For example, when you engage with us to receive our services or when we manage employee data to fulfill employment contracts.
• Legitimate Interests: We process your Personal Information based on our legitimate interests or those of third parties, provided these interests do not override your data protection rights. This includes understanding website usage, generating secure login credentials, and optimizing our processes.
• Consent: When we process Personal Data based on your consent, you have the right to revoke it at any time. For instance, when you register for our events or subscribe to our marketing communications.
• Legal Obligations: We may process your Personal Information to comply with legal obligations, including applicable laws, protection of our legal rights, seeking remedies, defending against claims, and meeting regulatory requirements.

4. Your Rights

Your privacy is important, and you have certain rights as a data subject. These rights may include, but are not limited to, the right to information, access, rectification, erasure, objection, restriction of processing, and the right to file a complaint. If the processing of your Personal Information is based on your consent, you have the right to withdraw your consent at any time. Please note that this withdrawal won't affect any processing that occurred before your request.

The specific rights you have may vary depending on your applicable jurisdiction. To get detailed information about your rights, please refer to the region-specific data privacy statements provided below.

4.2. Exercising Your Rights

To exercise your rights, we may need to verify your identity and ensure that you are entitled to exercise those rights. You can do this by reaching out to us by email.

5. Data Security

We take your data security seriously. Fleximize Technologies maintains a balance between governance, processes, and technology to ensure the security of your data. This includes a combination of administrative, physical, and technical controls. Your Personal Information is safe with us.

6. Data Retention

Your Personal Information will only be retained for as long as necessary to fulfill the purposes outlined in this privacy statement. If there's a legal requirement or a directly related legitimate business purpose that necessitates a longer retention period, we will comply. Any Personal Data no longer required will be securely disposed of.

7. Linked Websites

While we follow strict privacy practices on Fleximize Technologies. We may also provide links to third-party websites and services. However, we are not responsible for their privacy statements or practices. Always ensure you're familiar with their policies.

8. Children's Privacy

Our websites and associated products or services are not intended for use by children under 18. We don't knowingly collect personally identifiable information online from children without verified parental consent. If we discover such information has been submitted without consent, we'll take all reasonable steps to delete it. If you become aware of such information collected from children, please email us.

9. How to Contact Us

Your feedback and questions are important to us. If you have any concerns or need this privacy statement in an alternative format, please reach out to us at:

Email: info@fleximizetechnologies.com

10. Updates to this Privacy Statement

We may update our data privacy practices and revise this privacy statement when necessary. Rest assured, our commitment to protecting your privacy will always remain.